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ARC Approval Process

Golf Villas homeowners are required to receive written authorization from the Homeowner’s Association before making any external alteration or addition to their unit. This includes any changes to the windows, doors, siding, landscaping, deck, lighting, security, and any communication technology changes. Please consult the Rules and Regulations then follow this process for ARC approval:

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1. Request and ARC form by visiting https://ilsupport.fsresidential.com.

 

2. Obtain a Certificate of Insurance (COI) from the vendor. Insurance must cover general, liability and worker’s compensation using standard insured amounts. COI must list the HOA as additionally insured or as an additional interested party stated exactly as follows:

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The Golf Villas of White Eagle

C/O FirstService Residential

2000 Center Drive B415

Hoffman Estates IL 60192

 

3. Include the estimate/quote from the vendor of your choice. Estimates or quotes must include: 

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  • Full description of project.

  • Materials being used.

  • Specifics as required about paint colors, products, etc., if your project has those specifications (see below for details).

  • Timeline with estimated start date.

 

4. Email the ARC form, the estimate/quote, the COI and any other supporting documents to residentservices.il@fsresidential.com. You will be notified of approval or the need for modifications or additional information within 14 business days of receiving the application. 

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ARC Approval Requirements

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Replacing Decks, Balconies or Patios

  • Current photos of balustrades and flooring are required for committee approval. 

  • No changes to footprint are allowed; decks and balconies may not be expanded. 

  • Cedar is preferred for replacement of wood. Pre-treated lumber is also accepted. Composite is allowed only for flooring and stairs; railings and balustrades must remain wood for painting continuity purposes.

  • Paint color must follow approved colors to match the trim assigned to your building.

 

Replacing Garage Doors

  • Garage doors must match the style and prescribed color.

 

Replacing Windows, Sliding Doors or Front Doors

  • Replacement door must match the style exactly of the current door. 

  • Wood or vinyl is accepted. 

  • Windows must be white. 

  • Framing of windows and doors is the owner's responsibility to replace if in need of replacement. 

  • Window replacements must include grids, except patio and kitchen/bay windows.

  • Siding that would be affected is also the owner’s responsibility to replace.

  • Caulking must be an OSI brand or similar product and must match the building color.

  • Storm doors are allowed; color must match the trim. 

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For Any Exterior Projects Not Identified Above

All exterior projects, no matter the scale or size that require the hiring of a vendor, must have an ARC application submitted. Routine projects will be expedited.

© 2023 by Golf Villas of White Eagle.

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