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ARC Landscaping Approval Process

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Landscaping

Homeowners willing to pay the full cost and maintain the plantings will be permitted to make landscaping modifications to the following areas only:

  • The landscaping bed that runs alongside the garage and sidewalk directly in front of a unit.

  • The shared courtyard between two inside units. Both owners must agree on the plan and agree to share the cost.

  • The area directly in front of outside units. This does not include the areas between buildings, as this is considered a common area.

  • Planting beds behind the owner’s unit.
     

To confirm if a space meets the above criteria, you may contact FSR to request a review by the Landscaping Committee.

 

Homeowners are expected to consult the Landscaping Master Plan for recommended plants, flowers, and shrubs before beginning the process:

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1. Print and complete the ARC form. Save a copy for your reference.

 

2. If using a vendor/contractor, obtain a Certificate of Insurance (COI) from the vendor. Insurance must cover general, liability and worker’s compensation using standard insured amounts. COI must list PSI as additional insured or as an additional interested party stated exactly as follows:

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The Golf Villas of White Eagle

C/O FirstService Residential

2000 Center Drive

Hoffman Estates IL 60192

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3. All projects must include the following:

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  • An estimate/quote from the vendor of your choice.

  • A drawing/rendering of the project identifying plants, shrubs and flowers and their locations.

  • Photographs of the current space.

  • Full description of project.

  • Materials being used.

  • Timeline with estimated start date.

 

If an owner chooses a different vendor at any time during the process, a new ARC form must be submitted due to potential changes in liability insurance.

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4. Submit the ARC, the vendor estimate/quote, the COI, and any other supporting documents to residentservices.il@fsresidential.com.  You will be notified of approval or the need for modifications or additional information within 14 business days of receiving the application. 

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5. Homeowners will then have 120 days from the estimated start date to complete the approved project. Any extensions must be requested through the property manager at FSR.

 

6. Owners must provide proof upon competition of the project in the form of a paid invoice, or photographs sent to the property manager. 

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© 2023 by Golf Villas of White Eagle.

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